Strategies to Help with Reading Copy

Most programs will involve a lot of written or printed materials. Consider everything from the advertising of your program to the registration process, any email communications, and even the handouts used during a program. Many participants will appreciate and rely on these materials to help them keep track of information and to prepare for programs – these materials are a lasting record of information and one that can be read and revisited as needed.

Make sure all written materials are easy to read, remembering the amount of information, the types of words used, the appearance and size of the font.

  • Space out information to make it easier to read and understand – divide into sections, or leave blank lines between chunks of information.
  • Avoid abbreviations or jargon that require interpretation.
  • Use plain fonts such as Arial, or Calibri with at least 14-point font size. 
  • Use Bold text or bullet points to highlight specific information.
  • Use contrast between text and background colour such as black writing on white paper .
  • Use pictures strategically to help understanding and ensure the picture is clear and realistic.
  • Where images are used, make them as large as possible.
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